Volunteer

Q: Who can I contact with questions not answered on the website?

Email volunteers@conferenceforwomen.org and a member of the Volunteer Team will be in touch. Please read through the information on this webpage and other parts of the conference website before sending your email.

Thank you for your interest in volunteering at the 2024 Massachusetts Conference for Women!

Please review the following information carefully before proceeding with your application to volunteer at this year’s Conference. Preference will be given to local volunteers in each market.

This is NOT the place to sign up for Resume Review and Career Coaching – individuals interested in providing their time for those opportunities should contact [email protected]

There are TWO volunteer shifts at this year’s Massachusetts Conference for Women:

Volunteering with set up the day before the conference
Volunteering all day on conference day (with a break midday to hear the main stage speakers and enjoy lunch).

All volunteers receive free access to the virtual National Conference for Women on March 5, 2025 as a thank-you for volunteering your time. Volunteers on set-up day December 11th will also receive free admission to the in-person conference on December 12th. There is no need to register for the Conference separately if you are confirmed as a volunteer — you will be registered through the volunteer program.

Each volunteer shift has a limited number of spots. If you are unable to sign up for the shift you prefer, that means it has reached capacity and you will need to select the other shift. If you are unable to access sign-up for either day, we’ve reached capacity. A waiting list will be available.

Once your volunteer form is submitted, you will receive a confirmation email. If you do not receive that email within a few hours, please go back and try signing up again using the same email address. The system will either accept the second try or indicate that the email has already been registered. If you have trouble or do not receive a confirmation please do not sign up a second time with a different email address… this approach takes a spot from someone else and causes confusion for the volunteer team.

Approximately 4-5 weeks before the conference, you will receive an email seeking confirmation that you are still interested and available to assist on the shift you selected. You MUST respond to that confirmation email to secure your spot. Be sure to check your spam folders periodically and make sure to add [email protected] to your approved senders list. The volunteer team will try to reach you but will need to contact others on the waiting list if we don’t hear back in a timely fashion.

There are very few tasks that do not involve walking or standing. If you are unable to stand or walk without frequent breaks, this may not be the best volunteer opportunity for you. If you require a special accommodation please email [email protected] so we can determine if this opportunity is a fit for you.

Available Shifts (Volunteers must be available for the full shift)

Wednesday, December 11 (day before conference) 1:00 p.m. – 6:00 p.m.

Duties include: assembling name badges, delivering materials to various locations, putting numbers and placemats on luncheon tables, and other tasks as needed.

Dress: Casual, comfortable clothes and shoes – position requires walking and standing

Thursday, December 12 (conference day) 6:30 a.m. – 5:00 p.m.

Duties include: assisting at security entrances, providing directions, assisting in session rooms, managing lines for various activities in Interactive Hall, and other tasks as needed.

Dress: Each individual helping on conference day will receive a T-shirt to clearly identify him/her as a volunteer. Volunteers should wear a white top that can fit easily under the volunteer T-shirt and dark pants or skirt. Jeans free of holes and fraying are also acceptable. We recommend comfortable clothes and shoes that support a lot of walking.

Sign Up to Join our Volunteer Waitlist

Please note: Waitlist volunteers could be contacted up to a week before the conference date to see if you are still available; this will be on a first-come-first-serve basis.

If you are already on an existing Day-Before or Day of Conference volunteer list, please DO NOT sign up for the waiting list. This list is for those volunteers who tried to sign up after the list was filled.

"*" indicates required fields

Desired Shift*

Conference Day (12/12/24)

Name*

First Last

Cell Phone*

Confirm Cell Phone*

Email*

Enter Email Confirm Email

Address

Street Address Address Line 2 City State ZIP Code

Alternative Meal?

Yes

The alternative meal will satisfy vegan, vegetarian, and gluten-free needs. No other meals will be provided.

Commitment to Time Slot*

I commit

By checking this box, I commit to volunteer at the Conference in whatever way I’m needed during my chosen time slot. I understand that professionalism and a positive attitude will be expected at all times.

Company/ Organization

Headshot

You are invited to upload a photo to help the Volunteer Team put a face with your name. This is optional.

Accepted file types: jpg, png, jpeg, Max. file size: 5 MB.

Phone

This field is for validation purposes and should be left unchanged.

Frequently Asked Questions

Who can I contact with questions not answered on the website?

Email [email protected] and a member of the Volunteer Team will be in touch. Please read through the information on this webpage and other parts of the conference website before sending your email.

Do I need to register for the conference separately?

No. Conference registration for volunteers is handled by the Volunteer Team.

Can I attend the conference if I am a volunteer?

Yes. Volunteers helping on set-up day before the conference will receive a pass to the conference on December 12, and volunteers helping on the actual day of the conference will be able to hear the main stage speakers and participate in aspects of the conference as long as their duties are covered. Also, all volunteers will receive free access to the virtual National Conference for Women on March 5, 2025.

Will I be able to attend the keynote luncheon?

All volunteers will be able to watch the keynote speakers and enjoy a complimentary lunch in a private volunteer room with keynote content shown on screens.

Are special meals provided if I have specific dietary needs?

Yes. An alternative meal, which satisfies vegetarian, vegan and gluten free needs, will be provided if you make a notation on your sign-up form. If you have other dietary restrictions, please bring your own food, as no other special meals will be offered.

What will I be doing during my volunteer shift?

Specific duty assignments and related instructions are provided to each volunteer on-site.

What happens if I can no longer fulfill my volunteer commitment?

We understand that something unexpected may prevent you from being able to volunteer as planned. If you find out within two (2) weeks of the conference that you are no longer available to volunteer, you are asked to find a replacement to fill your spot. If you are unable to find a replacement, please alert [email protected] as soon as possible. If we are short staffed on set-up or Conference day it dramatically impacts the show.

Are parking and travel costs covered for volunteers?

No. Parking and travel are not covered. If you have questions regarding parking locations or transportation, look under the Travel page on the Conference website for more information.

What are the next steps?

A member of the Volunteer Team (Amy or Rachael) will contact you approximately 4-5 weeks prior to the conference to confirm your availability to assist on the shift you’ve selected. There is no need to reach out to our team in advance of this – please be patient, we will look forward to connecting with you 4-5 weeks before the event!

What should I do if I do not receive a confirmation email?

Be sure to check the email account used on your volunteer form and don’t forget the spam folders! You will hear from the conference Volunteer Team approximately 4-5 weeks before the conference. If you do not have a message, email [email protected] to inquire. DO NOT WAIT until a week or two before the event or you risk losing your spot.